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SEAS is designed to provide measurable business process integration efficiencies for any organisation where real world documents, such as Supplier invoices, require approval.
Typically, paper documents are passed from accounts payable through an office desk environment until being returned once an approval route has been completed. This process may involve coding of the invoice to particular ledger codes or other internal system codification. Whilst this type of manual system works for a high proportion of documents, it is always the exception to the rule which exposes serious business risks. An invoice waiting for too long in an in-tray may result in a key supplier placing your account on hold with potentially damaging results. Additionally, delays may result in accounts payable requesting a copy of the invoice from the supplier with the risk that with 2 copies out for approval it may be paid twice.
The main application interface provides many different views of the documents within the system and it is a simple process to identify who is currently approving a document. Invoices can be views by Approver, By Supplier, By Status or any other metric that can be ascertained from the real world document or the approval workflow.
Finally, once the defined approval route of a document is complete, a full electronic interface is provided to your back end systems meaning there is no chance of keystroke mistakes creeping into the process.
 Implementation of SEAS helps Bacardi-Martini keep suppliers spirits up
Following implementaton of Seas Bacardi-Martini have reported significant benefits. Rob Horlock, Business Solutions Manager for Bacardi-Martini says, "With full workflow capability and history, enabling queries to be easily investigated, invoices can be routed to any number of users in any department including home based employees without fear of them being lost. By introducing SEAS we have been able to reduce administrative effort in the area of invoice handling by 40%"
SEAS Solution Requirements
All of Intec's Domino solutions can be deployed on your choice of hardware and operating system from the following list, giving you the ultimate flexibility to utilise the server infrastructure which is strategic to your organisation:
- Intel based servers running either Linux, Windows NT, 2000, or 2003 Server.
- Unix Servers such as IBM pSeries running AIX or SOLARIS
- IBM iSeries servers running OS/400
- IBM zSeries servers running z/OS
Client Desktop Requirements
- Lotus Notes R5, 6, or 6.5 Client - For website content managers / authors only.
- Internet Explorer 5 or above - For website users.
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